Every supplier's declaration for the year, signed and in one place.
For exporters who claim preferential origin, and the customs brokers who serve them. You upload your suppliers and products. Each supplier gets a personal link, fills in the long-term supplier's declaration of Annex 22-16 and signs. You see who signed, who did not, and when each declaration expires.
You get a link by e-mail. No password, no credit card.
EXAMPLE · ANNEX 22-16
Long-term supplier's declaration for products having preferential origin status
I, the undersigned, declare that the goods described below:(1)
- Steel mounting bracket 40 mm MB-40
which are regularly supplied to Example Export Ltd, originate in the European Union and satisfy the rules of origin governing preferential trade with CA, CH, JP, KR, UK.(5)
I declare that:(6)
☒ No cumulation applied
This declaration is valid for all shipments of these products dispatched from 01.01.2026 to 31.12.2026.(7)
I undertake to inform Example Export Ltd immediately if this declaration is no longer valid.
I undertake to make available to the customs authorities any further supporting documents they require.
- Place and date(8)
- Gent, 27.10.2026
- Name and position, name and address of company(9)
- An Peeters, Managing director. Demo Metaal BV, Kade 1, 9000 Gent
- Signature(10)
- /An Peeters/
Signed electronically by typing the name An Peeters on 27.10.2026 10:04 UTC. The supplier gave a written undertaking accepting complete responsibility for this declaration as if it had been signed by hand (Art. 63(3) Implementing Regulation (EU) 2015/2447).
The problem
Anyone issuing a EUR.1 or an origin statement on the invoice must be able to show where the goods originate. For bought-in goods that proof is the supplier's declaration. In practice it means a yearly Excel list, a hundred e-mails, a Word template the supplier half fills in, and reminders until March. If one is missing at an audit, the preference is in question.
The rule
- What
- The supplier passes on originating status with a supplier's declaration: one per consignment (Annex 22-15) or a long-term one for regular supplies (Annex 22-16). Art. 61 and 62 of Implementing Regulation (EU) 2015/2447.
- How long
- Long-term: at most 24 months. Start at most 12 months before and 6 months after the date of issue. Retroactive is allowed.
- Signature
- By hand, or electronically if the supplier gives a written undertaking accepting complete responsibility (Art. 63(3)).
- Which agreements
- Every EU preferential agreement where goods of EU origin need a supplier's declaration, including the UK (TCA) and Japan. For Japan the supplier also gives the origin criterion. Not for goods without preferential origin (Annexes 22-17 and 22-18, TCA Annex ORIG-3).
- Changes
- If a long-term declaration is no longer right, the supplier must tell the customer immediately. In LTSD Desk they withdraw it in one click; you are notified.
Sources
- Implementing Regulation (EU) 2015/2447, Art. 61 to 63 and Annexes 22-15 and 22-16, consolidated text of 1.11.2025, all four languages, read on 27.10.2026
- Implementing Regulation (EU) 2025/1728: supplier states the rules of origin used, read on 27.10.2026
- European Commission, guidelines on the supplier's declaration (May 2018), read on 27.10.2026
- Dutch Customs handbook: preferential origin, proofs, read on 27.10.2026
- Text of Annex 22-16 (Swedish Customs, Tullverket), read on 27.10.2026
How it works
- Upload your listA CSV from your ERP or Excel: supplier, e-mail, product, item code, and optionally the language.
- Suppliers signEach supplier gets a link in your name to a form in their language, with the legal wording already filled in. Reminders after 7 and 14 days go out by themselves.
- Ready for an auditThe signed declaration as a PDF per supplier. Everything in one zip for customs. 60 days before the end we request the new declaration.
| Supplier | Products | Status | Valid until |
|---|---|---|---|
| Demo Metaal BV | MB-40, MB-60 | signed | 31.12.2026 |
| Démo Plastiques SA | CP-210 | expires soon | 15.12.2026 |
| Demo Kunststoff GmbH | DR-32 | waiting for supplier | · |
| Demo Verpakking BV | DOOS-12 | not sent yet | · |
Price
Three-month pilot: every feature, unlimited suppliers and clients. Afterwards you decide; nothing renews automatically.
You can try it without paying.
Frequently asked questions
Is a typed name a valid signature?
Art. 63(3) of Implementing Regulation 2015/2447 asks in principle for a handwritten signature. For declarations made out electronically, the supplier may instead give a written undertaking accepting complete responsibility, as if signed by hand. That undertaking is in the form: the supplier ticks it and types their name. We keep the time and IP address. If in doubt, have your customs adviser confirm it.
What period may a long-term declaration cover?
At most 24 months. The start date is at most 12 months before and at most 6 months after the date of issue. The form checks this before the supplier can sign.
Does my supplier need an account?
No. They get a personal link in their own language (Dutch, French, German or English), see your product list, tick what has preferential origin and sign.
Who does the e-mail to my supplier come from?
It carries your company's name. Replies go to your own e-mail address.
I am a customs broker. Can I run this for my clients?
Yes. You add each exporter as a client and see per client who has signed. The e-mails to suppliers go out in the exporter's name.
Is this customs advice?
No. The supplier stays responsible for the accuracy of their declaration. We prepare the annex wording, check the period and send reminders. If in doubt whether the signature is sufficient, have your customs adviser confirm it.
Where is the data?
On an OVHcloud server in the EU. E-mail through mailbox.org in Germany. No analytics tools, no external scripts.
Start with your supplier list
You get a link by e-mail. No password, no credit card.